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Sample project

How a coaching institute could turn admission-season enquiries into enrolments

A typical institute: enquiries peak in admission season, counsellors cannot call everyone back in time, and students join a competitor.

Coaching institute Colleges & Coaching
Coaching institute
This is a sample project, not a client story. It shows how we would set up a business like this one. For real client work, see the other case studies.

Where they were stuck

Picture a coaching institute during admission season. Hundreds of parents and students enquire at once, by phone, walk-in and social media.

Counsellors cannot call everyone back quickly, nobody knows which enquiries are serious, and students who wait too long join another institute.

What we changed

This is how we would set it up.

  • Admissions websiteCourses, batches, fees and results on one site, with a demo-class form.
  • WhatsApp integrationInstant replies, batch details and demo-class reminders on WhatsApp.
  • CRMEvery enquiry tracked from first call to admission, with counsellor follow-ups.
  • Meta adsCampaigns timed to exam results and admission dates.
  • SEOCourse and exam pages that students search for.
  • Live alerts and automationLive enquiry alerts to counsellors and automatic follow-up reminders.

What changed for them

In a set-up like this, the aim is to answer every enquiry fast and turn more of them into admissions.

  • Every parent gets a reply within minutes.
  • Counsellors focus on serious enquiries.
  • More demo classes booked and more admissions.

How it runs today

We would host the site and run the admissions CRM and campaigns through the season.

Plan This For My Business All Case Studies

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